Finance has six voucher screens. They share one header shape and one double-entry grid; what differs is the type code and what the voucher is allowed to settle.
| Menu entry | What it is for |
|---|---|
| BPV - Bank Payment Voucher | Money out of a bank account. |
| BRV - Bank Receipt Voucher | Money into a bank account. |
| CPV - Cash Payment Voucher | Money out of cash. |
| CRV - Cash Receipt Voucher | Money into cash. |
| JVR - Journal Voucher | A journal with no cash leg. |
| LVR - Loan Voucher | A loan movement; its grid carries a Loan Installment column. |
The header
- Open the voucher screen and press add. The list has tabs for Draft, Checked, Final and Void.
- Set Branch and Entry Date — the date the voucher was keyed.
- Leave Voucher No blank to take the next number in the series; Year defaults from the voucher date.
- Set Voucher Date — this is the accounting date the voucher posts on, and it may differ from the entry date.
- Fill in Pay To.
- For a cheque leg: Cheque No, Cheque Date, Doc No, Doc Date, Cheque Status, Clearing Date and Cheque Type.
- Cheque Status: Un Cleared, Cleared, Returned, Cancelled, Bounced.
- Cheque Type: Open, Payee A/C Only, Bank Transfer, Online Transfer, Credit Card, PO, TT, Cash, Personal Cheque, Online Personal, Digital Wallet, ATM Transfer, RTGS.
The Dr/Cr grid
Each line names an account, a side (Dr or Cr), an amount and its own exchange rate where the leg is in a foreign currency. The totals bar shows Debit, Credit and the Difference between them, computed as you type — a voucher that does not balance cannot post.
The workflow buttons
| Button | From | To |
|---|---|---|
| Check | Draft | Checked |
| Un-Check | Checked | Draft |
| Final | Draft or Checked | Final |
| Un-Final | Final | Checked |
| Void | Draft, Checked or Final | Void |
| Un-Void | Void | Draft |
Note
Each button carries its own permission, so a workspace can let a clerk key and check while reserving Final and Void to the accountant. A finalised or voided voucher is an audit record, not a draft — the form says to use Un-Final or Un-Void to reopen it. Voiding keeps the number so the series has no holes.
Note
These buttons are on the finance vouchers. Freight money documents reach Final through the status field on the form, and carry Void and Un-Void — see "Finalising, voiding and un-voiding a document".
Printing
The print block chooses what to render — Voucher, Debit Note, Credit Note, Receipt or Cheque — in PKR or FRC, on Letter Head or Plain Paper.